Data Protection Privacy Statement

Data Protection Privacy Statement – Applications for services administered and/or provided by Bedford Borough Council.


In order to deliver services to the citizens and communities in Bedford Borough, it is necessary for the Council to collect, gather and process personal data about residents, staff and other individuals.  Bedford Borough Council is committed to protecting your personal data when you use its services and/or correspond with it.


The Council has registered as a Data Controller with the Information Commissioner’s Office.  This registration can be viewed on the ICO website   (opens in a new window) Registration Number Z5916725.


As a Data Controller, the Council sets out the purposes and methods for processing information and ensures safeguards over any personal and special category information it processes.


The sections below explain the arrangements we have in place to protect the information entrusted to the Council.


In relation to Applications for services administered and/or provided by Bedford Borough Council.  Bedford Borough Council will process your personal data for the following processing purposes:


The allocation of social housing.


It is processing this personal data by virtue of the following Lawful Basis:


Compliance with a legal obligation.


Personal data provided for Applications for services administered and/or provided by Bedford Borough Council may be shared with, or obtained from the following organisations (in addition to any other disclosure required by a Court of Law or in response to a valid request by, normally, a law enforcement agency:


  • Companies or other organisations appointed to carry out services on behalf of the Council in connection with the allocation of social housing (for example, third sector organisations, application review services, medical assessment services, software providers);
  • Housing providers
  • Other local authorities
  • Government Departments
  • Applicants’ medical practitioner, current housing provider etc.



The processing of your personal data will be restricted in time to:


Six years prior to the current year.


Your personal data will be held by/for the Council within the UK or the EU.


The information you have provided is a statutory or contractual requirement: this is something we have to do.  Please see details below, including any consequences if we do not receive the information:


If information is not received the Council will be unable to determine eligibility for social housing.  


We have a range of measures to protect the personal data you provide.  These include: cyber security; physical security of the Council’s buildings and training on Data Protection for staff.


Bedford Borough Council is the Data Controller processing your information, who can be contacted as follows:


Information Governance

Bedford Borough Council

Borough Hall

Cauldwell Street

Bedford MK42 9AP


Telephone: 01234 267422


The Council’s Data Protection Officer is the Chief Officer for Democratic and Registration Services, Keith Simmons who can be contacted by email: or using the address/telephone shown above for

the Controller.


If you wish to enquire about your rights as a data subject, whether you wish to request a copy of your own information that Bedford Borough Council holds, request for data portability; rectification or erasure of your data for any reason or objection to any processing, please contact the Council’s GDPR Data Protection Officer:

Keith Simmons email:


Alternatively if you are unhappy in the way Bedford Borough Council has handled the processing of your information in any way, you have the right to contact the UK’s Supervisory Authority:  The Information Commissioner’s Office who can be contacted:


By webform:

By email: or,

By telephone: 0303 123 1113


Changes to this Notice


We keep this Privacy Notice under regular review and we will place any updates on its Internet site.  This Notice was last updated in May 2018.